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Office Printer Security Best Practices

In the digital age it is vital to have your devices safe and secured in order to keep your family and your business protected. Whether it be your mobile devices, your desk computer or even your printer any device is vulnerable to being hacked. In the case of a printer, the danger is very high because it can become a gateway for further breaches in the entire system. Good thing there are proven practices on how to best protect your printers.

  1. Incorporate a passcode for use of your printers. In order to make sure that only authorized print jobs are actually done on your printer, it is important to set a passcode for your printer. Setting a password with high strength is a great way to do this. The password should be set up in such a way that it is easy to remember but written in a way that is unique and cannot be easily copied. Use combinations of characters and numbers with letters to achieve a passcode that is reliable. After you have done this, do not share your password with anyone. If it is inevitable that you should share it to anyone, do so to a small group only so that it will not get leaked. Lastly, you should also change your passwords regularly.
  2. Update your printer software and ensure that you are up to date with your protection ware. It is a great practice to look into the most recent version of your particular printer brand and update your printer’s software as well as the malware protection software. It is essential to have your printer software updated so that you maintain it in good working condition. The malware protection software on the other hand is needed in order to make sure that the printer is protected from malicious software that can cause so much harm not just to the printer but to other devices connected to the same network.
  3. Empty your printer’s activity log. Most multifunction printers have a feature that allows it to keep logs of all activities that it undertakes like printing jobs, scanning jobs as well as for copies made. With the bulk of activities that a printer can perform in one day, this printer log can get pretty long. This log can consist of activities that may be confidential or those that can contain private information that may become a way to compromise a business. it is important to do a cleanse of the job log every once in a while, or especially when used to complete a sensitive job.
  4. Be on top of who are the printer administrators and who can have access to the printer. Printer administrators are those who have knowledge of the password for the printer and who can override it in case the printer comes into any issue. They are those who can give access to others who need to use the printer. By having reliable administrators, you will be able to track printer usage. This way you can also be on top not just of the security and safety of your printer but also of the use of items related to the printer such as inks or paper. You will also be able to keep track of the tasks being performed by the printer and this will help you in making projections and budgets for the future.

While these are basic best practices that you can do for your printer, these are great ways to protect your printer and inevitably be a more secure business. You can be rest assured that you will not have any security breaches or any leak of your important information. By doing these simple steps, you can rest easy and focus on more important matters. 

If you plan to get copiers for your office in Denver, you can opt to buy copiers or lease copiers in Denver. We can give you the option to get the copier that you want. You can contact our local copier leasing services department in your location.

If your Location is around Denver, you may call us at (303) 416-7100, our personnel for copier leasing in Denver will assist you. If you are also looking for copier repair services in Denver, you may contact our copier repair personnel at the same number.

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