Printers have a core software called firmware; it controls the hardware functions of your printer. There are other printer software that stacks up over firmware. The firmware is stored in the programmable memory of your printer. It is basically in between the hardware and the printer driver.
Printer firmware and software need regular changes and upgrades as it ages. The manufacturers release new models to counter the issues that they’ve had with the old ones. These new models have printer enhancements, bug fixes, and many others. If your printer has the features, you can upgrade your firmware or software to add new features, enhance the performance of your printer, and to fix the existing bugs in your firmware or hardware.
For starters, upgrading your printer may be confusing, so you need to ask yourself if it is the best for you. As they say, you don’t need to fix something that is not broken. Printers work fine without changes or upgrades, but some experience problems. A firmware update on your printer could solve your issues. Some believe that upgrades must be done as soon as they are available, and that is okay as it would still work.
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A raft of other software for your printer is also available in the manufacturer’s website aside from the firmware; you can check which are available for download. The first step is to know what kind of software you will need.
All of the control cards for each of the components are in the updated file, so you need to know which version you are at. You can check the configuration sheet of the printer for the firmware version information. With the information, you can search the website of your manufacturer for the upgrade file.
There are numerous ways to update or change the printer. First, you can download the file to your computer or your laptop then send it to the USB port when the printer is in ready mode. Some manufacturers give a UI that will help you through the whole upgrading process.
The second way is ideal for computers that are still attached to an active internet connection. You can connect your printer to the server, and it automatically takes care of itself. You can send the upgrade file over to the FTP channels in this way.
When the upgrade is done, you can check the printer for any errors. It should print without any issues if the upgrade were done successfully and if it is not, then you need to revert it to the previous software.
Reasons to upgrade your printer.
Your printer is a part of your business; it supports your productivity. You may not think about it much, but printers need an upgrade too because its overall performance deteriorates over time. If they are not upgraded, it could have a negative impact on your business. Here are some of the reasons why you need to upgrade your printer:
Your printer can promote productivity
Once you start noticing issues with your printer, it is time for an upgrade. The first sign is the slowing down of your printer. Usually, it takes longer to startup, connect to the network, or to complete a print job. These issues can slow down the progress and efficiency in your workplace.
The printer will require less maintenance.
As your printer gets older, you will need to maintain it frequently. Even if the issues are minor malfunctions, time and productivity are still lost waiting for repairs to be completed. Upgrading your printer means that you won’t need to call maintenance support and it can save you time and money.
Security features will be added.
Businesses have confidential data, which is why security should be the number one concern. What most companies do not realize is that printers that are connected through networks provide unsecured entrance into your data. Once you upgrade your printer, you can get the security features that are included in the new software, so you won’t have to worry about the security breach.
Growing businesses have more employees.
Businesses that are growing add more people to the team, which means that the printer needs to work twice as hard to meet the deadlines and to finish the tasks. An upgraded printer has the features that you will need for your growing business. It also refreshes your machine and clears all the unnecessary data to make room for more.
Upgrading your printer may not be as urgent as you think it is, but it is still necessary. The machine is vital to the company’s productivity, so it is best to install all the latest features possible.