Before, copiers were simple appliances that just did one task, and that is to make duplicates. They are located in the corner of the office and are just waiting for someone to open them and to use them.
Now, it is a whole different story. Copiers do more than just copying now, there are those that are capable of faxing, printing and scanning. These are all known as multifunction devices.
If you need a copier machine but you are overwhelmed with all of the options, here is a comprehensive copier guide that is made to help people get the best copier for their business.
What is a Photocopier?
A photocopier, also known as copier or copy machine, was first introduced by creator Xerox in 1959. It is a device that produces paper copies of photos, documents and illustrations. The most modern copiers right now use a technology that is known as xerography, which is a technique that utilizes electrostatic charge on light-sensitive photoreceptors in order to attract and meld the toner onto the paper thus producing a duplicate.
What to look for when buying a copier
The following is a list of some of the most important things that you need to consider when you are choosing your copier.
Volume
One of the most important factors to consider is a very obvious one, and that is how much the copier will be used in a day. Just calculate the number of pages per month that the copier can produce and what the copier will be mostly used for. This will help decide whether you will need a colored or black and white copy machine, if you need a massive copier and what size of the tray you will need.
Scanning Features
A copier that has a network or multifunctional feature is the platform that is best for a high-quality scanner because the printer can directly send the scan of the document to the user’s computer or to their email. This is a great feature especially for those in the workplace.
If you need a scanning feature for your day to day task, making sure whether this feature is built-in to the copier should be the number 1 priority.
Speed
Speed is connected to the number of copiers that can be copied in one sitting. So, take into consideration how much the device is used on a daily basis, whether people usually have to use the copier and if a lot of large flyers or brochures need to be printed. Before purchasing a copier, knowing what you need when it comes to copy speed is vital to make sure that the unit that you go for will be able to handle your operations.
Additional Features and Benefits
There are a lot of new features added to copiers that are not needed to have but make the unit appear of higher quality and fancier. There are extra functionalities that can help improve your printing and copying experiences. For example, an automated document workflow solution, accessibility programs and document editing are extra functionalities. Accessibility programs allow printers, copiers, scanners and multifunctional devices to be controlled by a mobile device.
Manufacturer
It is not always about the brand, so it is important to not be caught up by how high their annual sales may be or how popular they are. Just make sure that it is a legal and stable company whose reputation is about selling amazing products. Also make sure that they have great customer service and inspection in case you need support.
Purchasing Options
When buying a copier, find out the payment options available. Monitor the transaction because it is important in the future when you have customer service questions or warranty issues.
Price
Some copiers are cheap, but still, they have an overall high quality feature while others are expensive and not really worth buying. It is always best to do research on products and educate yourself about their features and what you need before buying.
Conclusion
There are a lot of things that you would need to consider before buying a copier in order to get the quality that you need in your office. If you are in Denver and you’re looking for a Copier for your business, you may contact Clear Choice Technical Services in Denver CO. You can ask about Copier Leasing Services in Denver, Copier rental services in Denver.
