It’s the busiest machine in the office, and you probably only think about it when it jams right before a big meeting.
A little routine care keeps your copier running longer, cuts down on service calls, and saves you money.
Here are 8 easy habits:
1. Keep the glass spotless.
Smudges and dust on the scanner glass show up as streaks and spots on every copy. Wipe it weekly with a soft, lint-free cloth and a little glass cleaner. Spray the cloth, never the glass.
2. Treat your paper right.
Humidity makes paper curl, and curled paper jams. Store reams flat, in their wrappers, somewhere cool and dry. Fan the stack before you load it.
3. Don’t overfill the tray.
See the max-fill line? Stay under it. Packing in “just a few more sheets” is one of the most common causes of misfeeds.
4. Clear jams the right way.
Follow the on-screen instructions and pull paper gently in the direction it travels. Yanking can tear sheets and leave scraps behind, or damage the rollers.
5. Use the right toner.
Cheap off-brand cartridges can leak, streak, or clog parts. Genuine or manufacturer-approved supplies protect your prints and your warranty.
6. Give it room to breathe.
Copiers get hot. Keep a few inches of space around the vents and don’t stack boxes on top.
7. Watch for early warning signs.
New squeaks, faded prints, frequent jams, or odd error codes usually mean something needs attention. Catching it early is almost always cheaper than waiting.
8. Schedule preventive maintenance.
Some jobs belong to a technician. Regular professional service handles the rollers, fusers, and internal cleaning so small issues never turn into downtime.
A well-maintained copier is faster, more reliable, and lasts years longer.
Would you rather not worry about any of this? Clear Choice Technical Services offers copier leasing with maintenance and support built in, so your team can focus on work instead of paper jams.
👉 Learn more at clearchoicetechnical.com and share this article across social media
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