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Printer Vs Copier: What is the Difference?

Physical documents have remained important in the business world, despite the huge push toward becoming fully paperless and digital. Paper documents, until today, have proven their worth in storing, capturing, and transferring information. 

While printers and copiers appear similar to each other, there are a lot of differences that set them apart, specifically in capability and function.

Multifunction printers and standard copiers are now staples in daily office operations. True enough, both can produce paper copies, and both need a toner to do this; the question now is, where do their similarities end?

Photocopy machines make copies of a document without the need to connect to a computer. Printers, on the other hand, require users to send documents straight from a computer network. This will serve as the material to be printed.

In recent years, printers have carried with them a copier function. Multifunction printers, on the other hand, now have numerous extra capabilities. As a foundation in setting both devices’ similarities and differences, and which to purchase for office needs, below are the important considerations to dig deeper into. Both printers and copiers have user-friendly interfaces.

  • Printers and copiers have functions that are totally unique for each of them. 
  • Printers are now made more versatile. 
  • Copiers are faster in producing copies than printers.
  • Copiers need more storage space.
  • Multifunction printers are more expensive than copiers. 

Copier Vs Printer: Which is better to use?

If we are to talk about quality, printers are the winner. Copiers, for sure, don’t have the capacity to produce the same output quality that printers make. Printers also offer the convenience to select from a wide range of papers, unlike copiers which are only limited to some paper kinds. The disadvantage of choosing to print over copying is its expensive supplies; its toner cartridge for example.

Are all printers also copiers?

From a layperson’s perspective, copiers and printers aren’t so different from one another. It’s not unusual to find similar features on both devices and even the experts may use the terms interchangeably from time to time. However, both devices have significant differences in their fundamental functions:

  • Printers take text and/or pictures from a computer or another networked device and print said information onto paper. For instance, a printer would be used to print out a sales report created in a word processing program.
  • Copiers, on the other hand, refer to a device that prints documents as well as many other functions, including copying, scanning, and printing. Copiers are also known as multifunction or all-in-one printers.
Printer Vs Copier: What is the Difference?

Which is Best for My Business: A copier vs. a Printer?

When you fully Understood how copiers and printers work. Now you can make an informed choice. Of which to buy for your business. 

In the present Multifunction printers and copiers market, where both printing from computers and duplicating hard copies are very common, printers are almost always the obvious choice. If you need faxing and scanning on top of many other office functions, multifunction machines are the best way to go.

If you are in a business where you need to produce thousands of copies each week, stand-alone copiers may not be the right choice for you. However, if the items you are producing need specifications like colour depth, high DPI, and quality graphics specifications, more advanced printers are the ones you need.

If you have no idea which machine to invest in, your best option is to work with a copier or printer expert. Here at Clear Choice Technical Services, we have free consultations- definitely zero obligations. We can help assess your work environment and help choose the best machine options for you according to your needs. Most of the time, we go as far as digging into your copying and printing practices so we can best determine the kind of machine that you need and present options for you to choose from.

Buying a new copier or printer is not easy work, especially when printers and copiers nowadays come with similar functions. The good news is that this article will help your decision-making process be easier. 

If you plan to get copiers for your office in Denver, you can buy or lease copiers in Denver. We can give you the option to get the copier that you want.  You can contact our local copier leasing services department in your location.

If your Location is around Denver, you may call us at ((303) 416-7100, and our personnel for copier leasing in Denver will assist you.   If you are also looking for copier repair services in Denver, you may contact our copier repair personnel at the same number.

Get in touch with _____________ today and have one of our sales representatives help you in choosing the right printer or copier for your workplace.

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